External 1 year Fixed Term contract - Internal applicants looking for a secondment opportunity will be considered and are welcome to apply - start date: 1st April 2026 or as soon as possible.

ROLE OVERVIEW

The SENDCO Administration Assistant would assist in managing the provision for pupils identified as having Special Educational Needs/Disabilities (SEND). Applicants should possess excellent communication and organisational skills, be hard working, flexible and professional. Please read the job description and person specification for more information in relation to this role, before applying.

MAIN DUTIES AND RESPONSIBILITIES

To support the SENDCO with all processes of administration involving students with statements of special educational needs.

This includes (under the direction of the SENDCO

• Collating information about students undergoing statutory assessment/EHCP.
• Arrange Annual Reviews/EHCP, transfer meetings and contacting parents, LEA & outside agencies.
•  To prepare documentation connected to Annual Reviews of statements/educational, health and care plans. EHCP needs assessment paperwork as required.
• To prepare paperwork for referrals to outside agencies (EHCP needs assessments, EHA referrals to Teaching Support Service and Education Psychologist etc.)
• To prepare EHA referral documents in order to obtain outside agency involvement.
• To liaise with outside agency staff (e.g. planning meetings) and inform all those who need to know.
• To maintain telephone contact with parents as directed by SENDCO
• To ensure provision for pupils/students is entered on to and given an end date on BROMCOM as required for the TA, Teachers, outside agencies etc. as necessary and generate reports as required.
• Sending out and collating progress reports from teachers.
• Support in ensuring that ILPs are updated, distributed, and saved in the correct locations.
• Support in updating the Provision Map.
• Organise SEN Interventions and SEND reviews, ensuring necessary correspondence is produced and distributed, that parents, students, and staff are liaised with and Bromcom/Excel is updated accordingly
• Liaise with outside agencies i.e. Educational Psychologist, Autism Advisory Service, occupational therapists, and CAMHS and facilitate school visits and related correspondence.
• To prepare and distribute agendas and minutes for meetings to relevant members of staff.
• To help co-ordinate and support the transition of EHCP Year 6 students to Year 7.
• Maintain all paper and electronic filing systems, including establishment of new files, maintaining, and updating school information as required.
• Liaise with staff, parents, and external agencies as appropriate, sharing information as directed and ensuring local procedures are properly followed.
• Accurately input data into computerised systems, databases and spreadsheets and process, retrieve and cleanse data as necessary
• Undertake administrative duties in accordance with statutory and school requirements including providing telephone cover and message service, process incoming and outgoing mail.
• The duties and responsibilities in this job description are not restrictive, and the post holder may be required to undertake any other duties that may be required from time to time. Any such duties should not however substantially change the general character of the post.

 

Why join Greenshaw Learning Trust?

Greenshaw Learning Trust is a highly successful multi academy trust that provides excellent quality, comprehensive and inclusive education through primary schools and secondary schools. Our schools are based in London, Surrey, Berkshire, Gloucestershire and South Gloucestershire, Bristol and Plymouth. We also have three shared service hubs where our central teams can be based out of. We are building a family of like-minded schools, that collaborate to provide mutual support, share their good practice and learn from each other, whilst retaining and developing their own distinctive character. We thrive from collaboration at every level. We encourage a culture of sharing ideas and learning from one another. As a Trust of schools, we are ‘Always Learning’.

To get a feel of life at Greenshaw Learning Trust, please download our ‘Why you should work for GLT’ recruitment brochure on our jobs portal.

We offer our central team staff a wide range of benefits:

• Professional development and career progression
• Generous pension scheme
• Blue Light Card
• An Employee Assistance Programme
• Gym Discounts
• Free eye tests
• Cycle to work scheme
• A culture of collaboration and support across the Trust

Please download the recruitment pack for further information.

Closing date for applications: 24th February 2026. We reserve the right to appoint before the closing date if a suitable candidate is identified.

We are committed to building an inclusive, diverse workplace where everyone can thrive. If you require any support or adjustments to interact with us, please let us know.

Greenshaw Learning Trust is committed to safeguarding and promoting the welfare of children and young people and expects staff and volunteers to share this commitment.